Organizations

Students and UCLA booths

Re-registration & New Registration Instructions

Start at https://sa.ucla.edu/RCO#/

All organization must register once per academic year.  If you were a registered organization last academic year, you can go through the registration process.  If not, you will need to register as a new organization.  

All organizations must fill out the online registration form, 3 signatories, and a constitution.  New organizations must attend a new signatory workshop. 

Re-Registration

Search for the name of your organization

Click “Re-register” (not the name)

 

If you cannot see the “Re-register” button please contact your SOLE advisor

 

New Registration
(you a considered a new group if you did not register last academic year)

 

Click the “Register” button

 

 

 

The fields will be open so that you can edit them. Please review each field to ensure it is correct. Please note, Page 2 will require you to submit the information for the new signatories. You will need their name and UID. Go through all 4 steps then submit your profile.

 

 

Fill in the required information in steps 1 – 4. You will need to name the organization; a short description; 3 signatories (any UCLA student, faculty, or staff); a constitution. Your organization’s name can only include UCLA a geographic reference (i.e. xyz at UCLA), you may not use UCLA in any other fashion.


 Each of the person you listed to be a signatory, will receive an email to approve the signatory request. If they cannot find the email, they can just go here - https://sa.ucla.edu/RCO/signatoryrequests - to view and accept their signatory request.

 


Each person you listed to be a signatory will receive an email to approve the “signatory request”. If they cannot find the email, they can just go here - https://sa.ucla.edu/RCO/signatoryrequests - to view and accept their signatory request.

 

 

Once all 3 signatories complete the signatory requests, your advisor will review and do a final approval to complete the re-registration process.

 

New groups will only be approved after the three signatories attend a New Signatory Workshop at Day O’ SOLE. This workshop is mandatory.

 

New Signatory Workshops:

TBD, Thursday October 25, 2018


 

All signatories are encouraged to attend one of the new signatory workshops:

New Signatory Workshops: 

TBD, Thursday Oct. 25, 2018


Once all 3 signatories complete the signatory requests, we will review and do a final approval to complete the new registration process.

 

The person that submitted the new/re-registration request can check the status of your submission by going here - https://sa.ucla.edu/RCO/submittedrequests.

 

KEY:

Submitted – your registration has been submitted but is still pending. Check the record to see which signatory is still “pending”. Remind that person to approve their “signatory request”. Have them to go https://sa.ucla.edu/RCO/signatoryrequests to approve it.

Awaiting Signatory Acceptance – one or more of the designated signatories have not submitted their signatory approval. Click on the record to check which one it is and remind them. Have them to go https://sa.ucla.edu/RCO/signatoryrequests to approve it. (Most common issue)
Pending Signatory Approval – We are reviewing your re-registration submission and checking that the signatories meet the requirements.
Resubmit – There is a problem with the information you submitted. Please check the comment section of your request to see what the problem is and how to resolve it.
Final Review –Just checking the last few details before you approve of your organizations re-registration request. You’re almost there. If there is a problem, we will contact you.
Approved – Your organization has been approved and your re-registration process is complete.

 

 

Changing Signatories/Group Administrators/ Organizational Information

Login with your UID at https://sa.ucla.edu/RCO/

Search for organization that you want to make a signatory/profile change.  Click on the name to get to your organization's profile page. If you cannot find your organization, contact your SOLE advisor.

On your organization’s profile, you should see “Edit Profile”.  If you don’t see “Edit Profile” contact your SOLE advisor to make you an administrator.  Click “Edit Profile” and make the needed changes.  If you are making a signatory change, you will need to have the following information: New signatories Name and UID.  Click "Save" when completed.  

Each new signatory will get email asking them to approve/deny the signatory request.  They will need to approve of the request to become a signatory.  Your SOLE advisor will need to approve of the changes. 

You can check the status of your change request here - https://sa.ucla.edu/RCO/submittedrequests

How to become a Group Admin

Group administrator is a status within your RCO that allows you to apply for funding and make changes to the organization's profile.  Once you join the group's profile, a current signatory or group admin will need to make you a group admin.  Unlike signatories, there is no limit to the number of group admins an RCO can have.

To join a group's profile:

Login with your UID at https://sa.ucla.edu/RCO/

Search for the click on the organization to go to the group’s profile and click “Join Organization”.  An email will be sent to the signatories to notify them that you have a joined

Signatory/Group Admin approval:

Signatory or group admin must login with your UID to https://sa.ucla.edu/RCO/

Search for the click on the organization to go to the group’s profile, 

Under “Members” tab, find the person and click on the pencil under “Action” and select the “Group Administrator” role.

Event Planning

Although you can start the event planning process at numerous locations on your path, we tend to think a good place to start is by meeting with your SOLE Advisor. You’ll find a link here to the advisors in our office so you can start that process. During our first meeting, we’ll talk about your organization, what you’re planning to do and then all of the questions regarding, when, where, how, and more. Quite often where you want to hold your event and how you reserve that space is discussed. Here are links to pages about Locations and how to reserve those locations.

List of Frequently Used Rooms and Locations on Campus

Process for Reserving Rooms and Locations on Campus

Process for Reserving Meyerhoff Park

Group Email Accounts

To be eligible for an email account under the name of your organization, your organization must be currently registered with SOLE. Only Authorized Signatories for currently registered organizations can request an email address.  Email address requests can be submitted here but they are accepted during the 2nd week of each quarter.

Email account request form